🔒Data Privacy Notice & Disclaimer

 

Binalbagan Future Builders Club (BFBC)

1. Our Commitment to Privacy

The Binalbagan Future Builders Club (BFBC) is committed to protecting the privacy and confidentiality of the personal data of its members, volunteers, partners, and stakeholders. This Notice outlines how we collect, use, store, and protect your personal information in compliance with relevant data privacy laws.

2. Information We Collect

We may collect the following categories of personal information for the purposes stated below:

Category of DataExamples of Data Collected
Identification & ContactFull Name, Date of Birth, Address, Email Address, Contact Number (Mobile/Landline), Parent/Guardian Contact Information.
Membership & ActivityMembership Status (Active/Inactive), Attendance Records, Program/Project Participation Details, Photos/Videos from club events.
Education/AffiliationSchool, Grade Level, Affiliated Organization (if applicable).
Sensitive Data (Only as needed)Health/Medical information (e.g., allergies, required accommodations) for event safety. This will be collected and processed with explicit consent.

3. Purpose and Legal Basis for Processing

Your personal data is collected and processed solely for the following legitimate purposes:

  • Membership Management: To process membership applications, maintain a register of members, and communicate club updates, meetings, and dues.

  • Activity/Event Organization: To organize and manage club projects, training, community outreach, and competitions, including logistical planning and record-keeping.

  • Safety and Welfare: To maintain emergency contact and necessary health information for the safety and well-being of members during club activities.

  • Documentation and Promotion: To document club achievements and promote future activities through photos, videos, and testimonials (with appropriate consent).

  • Compliance: To comply with any legal or regulatory requirements, reporting, or audit processes.

4. Data Sharing and Disclosure

The BFBC will not share or disclose your personal data to any third party without your express written consent, except in the following limited circumstances:

  • Club Leadership/Coordinators: Data will be shared internally among the Executive Committee, Coordinators, and relevant volunteers on a "need-to-know" basis to manage club operations.

  • Partners and Sponsors: When necessary to register participants for co-sponsored events or to report participation as required by the partner/sponsor (e.g., a competition organizer). In such cases, only the minimum required data will be shared, and partners will be asked to adhere to similar privacy standards.

  • Legal Obligation: If required by law, court order, or a valid request from a government or regulatory authority.

  • Emergency: In an emergency situation where disclosing medical or contact information is necessary to protect your life or health.

5. Storage and Retention

Your personal data is stored securely in [State where data is stored, e.g., locked physical files, password-protected cloud storage, or database].

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law (e.g., for the duration of your membership plus a reasonable administrative period of [2 year’s  thereafter). Once no longer needed, your data will be securely disposed of.

6. Your Rights

Under the Data Privacy Act, you have the right to:

  • Be informed that your personal data will be collected and processed.

  • Access your personal data held by the club.

  • Object to the processing of your personal data.

  • Rectify any inaccuracies in your personal data.

  • Erase or Block your personal data under certain conditions.

  • Damages if your privacy rights are violated.

7. Photo and Video Disclaimer

By participating in BFBC activities, you acknowledge that club events may be documented through photography and videography. Unless you expressly inform the BFBC in writing that you object to the use of your likeness (or your child's, if applicable), you grant the BFBC the right to use, reproduce, and distribute these materials for the purposes of club promotion, documentation, and reporting in official club channels (e.g., social media, website, annual reports).

8. Contact Information

If you have any questions or concerns about this Notice or how your personal data is handled, please contact the BFBC Data Protection Contact Person:

Name/Title:ALVIN LAUSTICA [ Club-Secretary ]
Address:Binalbagan, Negros Occidental, Philippines
Email:Donation.bfbc.org@gmail.com
Email: Executive.bfbc.org@gmail.com
Location: Sitio Tap-ok, Purok Ipil-Ipil, Binalbagan, 6107 Negros Occidental, Philippines

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